Environmental Sustainability Administrative Assistant

Position Type: Part-time (20-24 hours per week)
Pay Rate: $25.82 - $38.73 per hour (Non-Exempt/Hourly)
Application Deadline: Friday, November 22nd at 5:00 pm

Are you already a part of the Vail Valley and looking for a meaningful way to contribute locally on a part-time basis? Working with the Town of Vail offers an incredible opportunity to make an impact in your community while enjoying a flexible role that fits your lifestyle.

The Environmental Sustainability Administrative Assistant supports the Town of Vail’s Environmental Sustainability Department by performing essential administrative tasks, managing communications, and assisting with department programs. Working part-time, this role is instrumental in advancing the Town's sustainability and climate goals through organizing events, tracking budgets, coordinating meetings, and supporting key initiatives such as e-bike programs, green commuting, and Actively Green certifications. This position is ideal for someone detail-oriented, organized, and passionate about environmental sustainability, with occasional outdoor field work and event coordination required.

Interested candidates, please submit your Cover Letter, Resume, Application and three professional references by Friday, November 22nd at 5:00 pm, and join us in making a positive environmental impact in our community!

Key Responsibilities

• Financial Support: Process P-card reports, invoices, and track department expenses. Assist with annual budget preparations and monitor financial performance.
• Administrative Duties: Schedule meetings, manage logistics, prepare contracts, maintain records, and coordinate special departmental events (e.g., Hard to Recycle events, Town Clean Up Day).
• Communication Support: Update and manage department websites, social media accounts, and program newsletters. Collaborate on the Social Media Committee.
• Program Assistance: Facilitate programs such as E-Bikes for Essentials and Sole Power green commuting, ensuring smooth implementation and stakeholder involvement.

Qualifications

• Education: Bachelor’s degree in business, public administration, or a related field is preferred; equivalent work experience may be considered.
• Experience: Minimum 2-3 years of professional experience in administrative support, project management, or event coordination.
• Knowledge and Skills:
  • Strong written, verbal, and interpersonal communication skills.
  • Detail-oriented with excellent organizational skills.
  • Ability to work independently, exercise good judgment, and remain flexible.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and social media platforms.
  • Knowledge of or a strong interest in sustainability, environmental science, or related fields is preferred.

Work Environment and Physical Demands

• Primarily office-based, with occasional outdoor activities.
• Light lifting (up to 50 lbs), with occasional need for heavier items.
• Periodic evening or weekend work required for events.
• Reasonable accommodations are available for individuals with disabilities.

The Town of Vail is an equal opportunity employer and embraces diversity. We encourage applications from all qualified individuals, regardless of race, religion, gender, age, or disability.