The Town of Vail is now hiring a Fleet Purchasing Specialist!
 

Hiring Range:  $30.58/hour - $38.23/hour (Depending On Experience)

Salary Range:  $30.58/hour - $45.88/hour

Position Summary:  Join the Fleet Team today as a Fleet Purchasing Specialist in a highly cohesive team.  This role is very engaging, with responsibility for acquiring parts, supplies, and materials to support vehicle and equipment operations and maintenance. You will need to implement and maintain an inventory control system for parts, fuel, equipment, and major projects. This role has efforts for reporting on restocking orders and fleet specific tasks. 

Essential Duties and Responsibilities: 

PURCHASING:

• Administers the TOV Fleet purchasing system including order analysis for terms, discounts, credits, and taxes. Researches and resolves billing disputes. Manages contract payments for timely compliance for retainage, retainage release, inverted PO’s, packing slips, invoice systems, and annual purchase orders.
• Procures parts and supplies from vendors through competitive pricing, specification writing, bidding, and negotiating. Establishes economic balance on hand levels and automatic reorder points based on utilization and equipment down-time analysis.
• Orders all parts for the Fleet Division and assists in Public Works purchasing as requested. Stocking a wide variety of consumables for cross departmental needs.

INVENTORY CONTROL:

• Maintains inventories for vehicles, parts, fuel, work orders, and purchase orders utilizing the Fleet software accounting system. Generates monthly and annual reports utilized by finance to bill user departments and maintain an accurate Heavy Equipment Fund (HEF) balance. Prepares special reports as directed.
• Utilizes Computerized Fleet Analysis (CFA) software to receive, dispense, and maintain inventories at optimum levels based on economic re-order data. Labels and assigns part numbers, maintains physical storage inventory, and conducts annual and periodic inventory audits as required. Disposes of obsolete vehicles, parts, and equipment through vendors, auctions, and other purchasing outlets.
• Manages fuel inventory daily and orders fuel as required utilizing the TOV dispenser system. Encodes fuel dispenser cards, tracks card inventory, and reviews employee utilization.
• Maintains and monitors the Public Works shipping/receiving system. Tracking and distributing incoming and outgoing parts, equipment and all other freight /inventory to and from user departments.
• Records the TOV radio inventory, tracks and submits units for repair, and distributes spare parts and accessories

ADMINISTRATIVE SUPPORT:

• Performs financial administration through implementation and adherence to proper accounting methods/procedures as established by the town policy.
• Performs data entry and typing as required to maintain records and requisition inventory and supplies.
• Administers the mechanic allowances maintaining accurate records of purchases and usage.
• Monitors the radio for vehicle breakdowns and dispatch mechanics to assist with vehicle failures in the field. Act as the main contact point for fleet operations.
• Completes warranty reimbursement documentation for all new equipment and parts that fail.
• Administers and reconciles all purchasing card transactions.
• Serve the citizens and guests of the Town of Vail by abiding by all Town of Vail core values.
• Perform job in accordance with all Town of Vail safety practices.
• Other duties as assigned.

Vail is a guest service oriented and resort destination community. We realize that to set the standard for world-class alpine resorts, our employees make all the difference! That is why we are looking for passionate individuals who strive for excellence in all that they do. Qualified applicants must have strong verbal communication skills & pride themselves in providing the best guest service.

Knowledge, Skills and Abilities

• Ability/aptitude to manage contracts, establish economic re-order points, and set balance on hand tracking
• Understands auto and truck parts, ordering, and inventorying.
• Have proficient computer skills in Word, Excel, and Fleet cost accounting.
• Mechanical or related field work experience and/or education related to the position.
• Excellent communication skills and ability to work effectively with all TOV personnel and vendors.

Education, Experience and Certificates

• High school diploma or equivalent. Associates or bachelors degree preferred.
• Minimum 2-years in the purchasing function. Parts management experience preferred
• ASE P1 & P2 parts certifications preferred. ASE auto and truck certifications desirable.
• Must have a Colorado drivers license, a Colorado class B CDL with a P2 endorsement is required within one year of employment.

Are you interested in living and working in Vail, CO?  Vail, which is centrally located in the Rocky Mountains, offers easy access to Denver (100 miles to the east) and is surrounded by the White River National Forest, offering world class outdoor activities in summer and winter (skiing, snowboarding, hiking, biking, white water).

When asked, most of our employees say that working for the Town of Vail feels like family.  Our values-based culture is nurtured by the employees’ strong desire to foster teamwork, take ownership in Vail’s future and an overall pride for serving their community.  Let’s not forget that our efforts not only benefit the community but also allow us to enjoy the spectacular amenities and culture in the Vail Valley which we call home! To find out more about our community, please visit our website www.vailgov.com and click on Vail Information.

The Town of Vail offers an excellent benefits and compensation package to our Full-time employees. This includes health and dental coverage, town-funded retirement, 457 pre-tax savings plan, life/survivor insurance, tennis pass, golf pass and other ski pass/wellness benefits. 

What’s more, the town offers many other benefits to help employees make Vail their “home” including employee housing options, home buyer/renter assistance programs, day care assistance, education reimbursements, professional development opportunities and much, much more.